CSH Secretary

The Centre for Space and Habitability (CSH) at the University of Bern is looking for a Secretary to lead the MSc Space Sciences and Astronomy secretariat. UniBE promotes flexible work models and encourages independent contributions, offering a dynamic setting within a research‑focused university department. In this role you will act as the primary administrative contact for students, prospective candidates and lecturers, handling queries related to the master’s programme. Daily tasks include coordinating teaching logistics such as lecturer contracts, maintaining the KSL system, arranging rooms and managing student records. You will also oversee the centre’s bookkeeping and financial processes for both core activities and outreach, processing orders, invoices, reimbursements, procurement and the yearly closing. Additional duties cover general office support—organising travel, maintaining calendars, drafting minutes, managing the office environment—and assisting with the planning of teaching, research and public‑engagement events while participating in relevant meetings. The position requires a completed commercial apprenticeship (Kauffrau/Kaufmann EFZ) or an equivalent credential together with several years of comparable experience, especially in accounting and financial administration. Candidates must demonstrate fluency in German and English at C1 level or higher, be proficient with Windows or macOS and standard digital tools such as Microsoft Office, OneDrive, Teams and Zoom, and show the ability to learn quickly, work autonomously and collaborate effectively. Availability for a full day on Tuesdays plus additional weekly hours is mandatory. Familiarity with the University of Bern’s administrative procedures and tools is considered an advantage. The job is based at the CSH in Bern, involves a 40 % workload, and is contracted until 31 December 2029 with the possibility of extension in line with the centre’s funding cycle, offering a stable yet flexible environment within an international team.