Facilities & Office Assistant (Part-Time)

Axalta, a leading coatings company, specializes in innovative solutions that protect products from various environmental factors and enhance their appearance. The company's portfolio supports global infrastructure and the development of electric and autonomous vehicles. The Facilities & Office Assistant role is part-time and on-site, focusing on maintaining a well-organized, safe, and functional workplace environment. This role involves ensuring that meeting rooms, common areas, and other shared spaces are kept in good condition, managing office supply inventory, and coordinating access badges and facility access requests. The assistant will also support onboarding and offboarding activities, office events, and employee engagement initiatives. The main responsibilities include supporting the daily operation and maintenance of office facilities, managing office supply inventory, and coordinating workplace services. The role also involves promoting workplace health and safety standards, maintaining emergency contact lists, and reporting safety concerns. Additionally, the assistant will handle facility records, maintenance logs, and service documentation, as well as process facility-related invoices and track expenditures. The role also includes liaising with service providers and preparing basic reports on facility issues and operational needs. To qualify for this role, candidates must have previous experience in facilities management, office administration, or related fields. Strong organizational and multitasking skills, as well as excellent communication abilities, are essential. Proficiency with Microsoft Office applications and knowledge of workplace health and safety practices are also required. Fluency in both English and German is a must. Nice-to-have skills include a customer service orientation, attention to detail, problem-solving mindset, reliability, and accountability. Team collaboration and vendor management skills are also valuable. The role is based in a dynamic environment with a focus on sustainability and innovation. What the role asks for: - Previous experience in facility management, office administration or related fields. - Strong organizational and multitasking skills. - Excellent communication skills. - Ability to work independently and prioritize tasks effectively. - Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams). - Fluency in English and German.