Administration, HR & Finance Manager (M/F/D) - 60/80%

FenX is looking for an Administration, HR & Finance Manager to support the company's growth and professionalization. The role will act as the operational backbone of the organization, ensuring smooth execution across finance administration, HR administration, office operations, and company governance. The position will work closely with the CEO. The main day-to-day responsibilities include coordinating monthly cash planning, cash runway scenarios, and budget tracking. The role will also involve coordinating with external accounting and payroll providers, supporting the preparation of financing and grant materials, and managing recruitment administration and employee lifecycle processes. Additionally, the role will oversee contracts, payroll, and HR administration, support contract management and legal follow-up, and coordinate office operations, facilities, insurance, and service providers. The role will also leverage digital, automation, and AI tools to improve efficiency and decision-making. The must-have requirements include a degree in Business Administration or a related field, or equivalent professional education and experience. The role requires 5+ years of experience in administration, operations, HR administration, or finance administration. Strong skills in budget tracking, cash monitoring, and accountant coordination are essential. Experience in an SME, startup, scale-up, or technology-driven environment is a strong advantage. Nice-to-have skills include strong organizational and project management skills, a good understanding of budgeting and financial reporting, and a hands-on, pragmatic, and detail-oriented approach with a willingness to take ownership. Experience working with external accountants and payroll providers is also beneficial. The role requires excellent communication skills and fluency in English and German. What the role asks for: - Degree in Business Administration or a related field, or equivalent professional education and experience - 5+ years experience in administration, operations, HR administration or finance administration - Strong skills in budget tracking, cash monitoring and accountant coordination - Experience in an SME, startup, scale-up, or technology-driven environment - Strong organizational and project management skills - Good understanding of budgeting and financial reporting - Experience working with external accountants and payroll providers - Excellent communication skills - Fluency in English and German