Office Assistant ASAP

The position is an Office Assistant for a leading global fast‑moving consumer goods (FMCG) company. The role is based in Geneva on an interim three‑month contract and supports the daily administrative and operational flow of a busy international office. Day‑to‑day duties include handling phone calls, emails and general correspondence, arranging meetings, appointments and room bookings, and maintaining filing systems and databases. You will process purchase requests, manage supplier paperwork, and keep track of invoices and administrative follow‑up. The role also involves liaising with external vendors, overseeing office supplies and equipment, assisting with facilities requests, and helping organise travel logistics when needed. A welcoming reception presence and ad‑hoc support for various teams round out the responsibilities. The successful candidate must have prior experience in an Office Assistant, Administrative Assistant or a comparable role, and be comfortable juggling a wide range of tasks. Strong organisational and multitasking capabilities, a proactive and service‑focused attitude, and excellent communication and interpersonal skills are essential. High attention to detail, the ability to prioritise multiple demands, and fluency in English are required. Proficiency with the Microsoft Office suite, Outlook, Word, Excel and PowerPoint, is also mandatory, as is immediate availability for the three‑month assignment. A French language skill is considered a strong advantage but not a prerequisite. The role offers exposure to several business functions within a fast‑paced, collaborative environment, providing a chance to develop operational expertise in a global setting. You will work closely with internal teams, suppliers and external partners, benefiting from a supportive, service‑oriented team culture. What the role asks for: - Prior experience as Office or Administrative Assistant (or similar) - Proven coordination with suppliers and internal stakeholders - Strong organisational and multitasking abilities - Proactive, flexible, service‑oriented mindset - Excellent communication and interpersonal skills - Proficiency in Microsoft Outlook, Word, Excel, PowerPoint - High attention to detail and priority management - Fluent English (spoken and written) - Immediate availability for 3‑month assignment - French language proficiency (advantage)