Office Assistant 60% for 6 months

The position is for an Office Assistant on a 60 % schedule (four days a week) at a fast‑moving consumer goods company based in Geneva. Reporting directly to the General Manager, the role supports the smooth operation of the office and provides administrative assistance to senior leadership. Daily duties involve acting as the first point of contact for staff, visitors, suppliers and phone calls, while keeping the workplace tidy and functional. The assistant will handle ordering of stationery and equipment, coordinate maintenance, cleaning and courier services, and manage security access and parking allocations. Administrative tasks include maintaining calendars, arranging meetings and travel, preparing presentations and reports, filing documents, and performing data‑entry work. The role also oversees vendor relationships, assists with invoice checks, tracks office‑related spending, and helps organise internal meetings, business trips and company events. Mail and parcel handling, as well as confidential correspondence, are part of the remit. The ideal candidate brings at least five years of experience in an office‑assistant, coordinator or executive‑assistant capacity, preferably within an international or fast‑paced corporate environment. Strong organisational and multitasking skills, meticulous attention to detail and the ability to prioritise are essential. Excellent interpersonal and communication abilities, a service‑oriented mindset and the capacity to work independently while collaborating with various stakeholders are required. Proficiency with the Microsoft Office suite, especially Outlook, Word, PowerPoint and Excel, and familiarity with SharePoint or comparable document‑management tools are also needed. Fluency in both French and English is mandatory. The contract is fixed‑term for six months, with an immediate start preferred. The role offers a dynamic setting where the assistant can contribute beyond core tasks, showing flexibility and a positive attitude. Additional European language skills and prior experience supporting senior management are considered advantageous, as is a high level of discretion and professionalism. What the role asks for: - Minimum 5 years office/administrative support experience - Experience in international corporate or fast‑paced setting - Fluent French (C1) and English (C1) - Proficient with Microsoft Outlook, Word, PowerPoint, Excel - Skilled in SharePoint or similar document management system - Nice‑to‑have: additional European language proficiency - Nice‑to‑have: prior support of senior management - Nice‑to‑have: strong discretion and professional attitude