Executive Assistant

LINVO AG, Life Investment Office is a Swiss‑based boutique that helps entrepreneurs manage and grow their wealth. The firm blends extensive investment‑banking and asset‑management expertise with a network of financial partners, offering services such as wealth planning, private‑equity and debt, real‑estate projects, family‑office support and multi‑asset strategies. The Executive Assistant will provide seamless administrative backing for the senior team. Core duties include independently handling calendars, arranging domestic and overseas meetings and events, and organizing travel logistics. The role also covers drafting and updating KYC paperwork, assisting with account openings at custodial banks, preparing proposals, business letters, contracts and presentations, and maintaining correspondence with clients and third parties in both German and English. Additionally, the assistant serves as the first point of contact for internal and external stakeholders, contributes to project management tasks, and helps mentor interns. The ideal candidate is self‑driven, highly organized and values confidentiality. Strong analytical and flexible thinking abilities are required, as is the capacity to work under pressure while juggling several tasks. Detail‑orientation, a collaborative spirit and openness to feedback are essential. Relevant experience in a demanding family‑office environment or a private bank, coupled with a background in financial or fiduciary services, is expected. Familiarity with company, foundation and trust set‑up and wind‑down across jurisdictions, as well as a basic understanding of accounting, tax and fiduciary matters, is also needed. Fluency in German and English and advanced skills in the Microsoft Office suite are mandatory. The position offers a fast‑paced, well‑established setting where proactive individuals can thrive. Prior experience at a Big Four firm, knowledge of Russian or any additional language, and a university degree are considered advantageous but not compulsory. What the role asks for: - Experience as assistant in demanding family office or private bank - Background in financial or fiduciary services sector - Knowledge of company, foundation and trust formation and liquidation - Basic grasp of accounting, tax and fiduciary issues - Fluency in German and English - Proficiency with MS Outlook, Word, Excel, PowerPoint - Strong attention to detail and discretion - Ability to handle pressure and multitask - Independent, proactive mindset - Prior Big Four experience (nice-to-have) - Russian language proficiency (nice-to-have) - Additional language skills (nice-to-have) - University degree (nice-to-have)