Executive Office Coordinator

The Executive Office Coordinator role is based in Zurich and supports the organisation of major global sporting events. The company is a leader in the sports and event industry, known for managing some of the world's most iconic sporting events. The main responsibilities include overseeing the daily operations of the office, ensuring that facilities, services, and supplies are well-maintained. This role involves coordinating internal meetings, managing logistics for business meetings and events, and handling administrative processes. The coordinator will also plan and coordinate divisional events, manage corporate gifts, and monitor expenses. Additionally, the role requires supporting ad-hoc projects and being flexible to changing priorities in a dynamic international environment. To qualify, candidates must have previous experience in office management, executive support, operations, event coordination, or a similar role in a fast-paced environment. A university degree or relevant professional qualification is required, along with fluency in English. Proficiency in MS Office tools and comfort with digital systems for meeting coordination, communication, travel, and event planning are essential. Nice-to-have skills include experience in an international organisation, familiarity with office operations, logistics, event coordination, or supplier management. Experience supporting senior stakeholders or interacting with high-profile guests is also beneficial. The role requires a proactive and organised individual who can manage multiple priorities and deadlines effectively. Strong communication and interpersonal skills, along with the ability to work in a fast-paced, international environment, are crucial. The role may involve flexible working hours and occasional travel. What the role asks for: - Previous experience in office management, executive support, operations, event coordination, or a comparable role in a fast-paced environment. - University degree or relevant professional qualification. - Fluency in English. - Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint). - Comfortable working with digital tools and systems used for meeting coordination, communication, travel, and event planning. - Nice-to-have: Experience in an international organisation and coordinating with multiple teams and stakeholders. - Nice-to-have: Experience in one or more of the following areas: office operations, logistics, event coordination or supplier management. - Nice-to-have: Experience supporting senior stakeholders or interacting with high-profile guests.